International Staff Week 2024
Enhancing Internationalization in Higher Education InstitutionsInstituto Superior Técnico, Alameda Campus - University of Lisbon, Portugal
About the Event
Training International Leaders
Step into an intensive training program designed to enhance your skills and make you a key asset to your home institution. Your participation will include engaging activities and workshops, cutting-edge strategies that will help you get ahead of the curve and gain new perspectives on critical international issues.
Técnico International Staff Week 2024 (ISW2024) is more than just an event: it’s an investment in your future. Network with like-minded professionals, forge lasting connections, and return home equipped with the knowledge and skills to propel your institution to new heights on the international scenario.
The ISW 2024@Técnico Lisboa is open to staff members from higher education institutions, such as international relations officers, student affairs professionals, researchers, and administrative staff. The event aims to foster international cooperation and promote professional development opportunities.
In June, Lisbon comes alive with the ‘Santos Populares’ celebrations. Immerse yourself in traditional parades and the mouthwatering aroma of sizzling sardines in every neighborhood. Vibrant colors adorn the streets, buzzing with lively music and joyful laughter. Don’t miss the magic!
Format
The International Staff Week (ISW2024) has been structured to include different formats, such as workshops and work groups for sharing best practices and brainstorming about current challenges that the process of internationalization in higher education faces. The International Day Exhibition (IDAY) is a showcase of international opportunities and Partner Universities, that will increase networking and stimulate discussion among participants.
Interested participants should register for the Staff Week as soon as possible and indicate the willingness to participate in the IDAY and have a booth (table, chair and posterboard) for their University (limited to availability).
Goals
- Create a Forum for discussion of Best Practices and the Exchange of information in key areas.
- Enhance cultural awareness: include targeted activities, such as an interactive group activity in Belém, or a sight-seeing walking tour, complemented with selected social events that will help participants learn about Lisbon’s culture and customs.
- Explore networking opportunities and become acquainted with through informal job shadowing meetings. By meeting colleagues from different institutions, participants can build new professional networks and develop relationships that can lead to future collaborations or partnerships.
- Gain insight on the processes and experience in enhancing Higher Education internationalization. Workshops and the activities proposed for this ISW can help staff members gain new skills and knowledge related to the internationalization in higher education.
- Improve institutional processes: participants can learn about different approaches to internationalization, student mobility, academic services, and use this knowledge to improve processes at their own institutions.
- Share best practices and develop new partnerships with staff members from different countries and institutions.
- Promote the home Institution in the event IDAY with particular emphasis on the academic offer, research and other collaborative opportunities.
Minimum Number of Participants
A minimum of ten (10) participants is required for the Staff Week to be carried out. Please forward this information to staff members who might be interested in joining us for this event and sharing knowledge, experience and best practices.
Registration fees
Network partners registration
Fee: € 250 | Registrations are open. Deadline: 20 May, 2024(*)
(*)ATHENS | CESAER | Cluster | Heritage | IAESTE | IS:link | Magalhães | SE3P | SiPN | T.I.M.E. | Unite!
Early Bird registration
Fee: € 300 | Registrations are open. Deadline: 15 April, 2024
Regular registration
Fee: € 350 | 16 April – 20 May, 2024
Last minute registration
Fee: € 500 | 21 May – 31 May, 2024
The prices are in EUR and include taxes.
The fee includes:
- Certificate of attendance;
- Welcome Kit;
- All Coffee Breaks;
- Interactive Group Activity;
- Welcome Reception;
- 7 Workshops;
- All Regional Lunches (Alameda Campus);
- Farewell Dinner;
- Walking Tour;
- Farewell Cocktail;
- International Day Exhibition (participation if selected | limited stands available).
All other expenses are supported by the participants.
Accommodation and traveling
Accommodation and traveling is not provided by the organization of the ISW. Traveling and accommodation costs will be covered by the participants, although the activity is eligible for Erasmus+ funding. Please contact the Erasmus+ or International Coordinator in your institution for information about grant applications.
Accommodation options can be found at the bottom of this page.
Registration
Interested participants are requested to complete the online registration form. (Registration has been closed.)
The final application deadline is 31st May, 2024.
Neither travel nor accommodation, or meals not mentioned in the programme is included. Each participant should find the necessary funding to cover the additional expenses.
International relations professionals working in higher education institutions can apply for Erasmus+ Staff Training Mobility grants to take part in this Técnico Lisboa Staff Week. We advise you to contact your home institution’s institutional Erasmus+ coordinator and ask if Erasmus+ funding is available for staff training.
Payment
Your registration will only be valid when payment is made and a bank slip (proving payment) is sent with your name to the e-mail isw@tecnico.ulisboa.pt.
Bank transfer details
- Bank: Santander Totta
- Branch address: Avenida Rovisco Pais | 1049-001 Lisboa
- IBAN: PT50 0018 00031 7417569020 82
- BIC/SWIFT: TOTAPTPL
- Account reference: SANTANDER/CD
- Holder’s name: Instituto Superior Tecnico
- Important: The description of the transfer must comply with the following format: “ISW24 + first and last name of the participant“.
- Invoice issuance:
Please provide us with the information (full name, address, VAT number, e-mail and a telephone number) for issuing the respective invoice when you send us the proof of payment. -If you also need the receipt please ask for it.
Contacts
Please feel free to contact the International Affairs if you have any questions or require further information.
Instituto Superior Técnico
International Affairs (AAI)
Av. Rovisco Pais
1049-001 Lisboa | Portugal
Tel.: +351 218 417 899
E-mail: isw@tecnico.ulisboa.pt (prompt reply).
Lisbon
Técnico Lisboa is located in the city of Lisbon, one of the oldest and most beautiful capitals. Through time, we received many cultures from the different corners of the world. Lisbon is a soulful, fashionable, charismatic city with a great climate and a lot of sunshine. It’s a place where you can wander around day or night and still feel safe.
However, Lisbon is also a dynamic city, a hotspot of innovation, rich in start-ups and spin-offs, international awards, home top-ranked universities boosting several top-level research institutions where work leading to many highly cited papers and scientific publications originates. Not only because of its history, but also because of its innovation and state of the art technology, the climate and cosmopolitan atmosphere and diverse indoor and outdoor activities. Lisbon is one of the most attractive cities in Europe, offering mobility students, locals and visitors an unforgettable and unique experience.
Programme
17
Jun
10:00 - 11:30
Registration
Venue: Main building, Main Entrance Atrium.
11:30-12:15
Opening Ceremony
. Welcome remarks by Luis Moreira, Head of International Affairs.
. Técnico Institutional Presentation by Zita Martins, professor and Vice-President for International Affairs.
Venue: Main building, Grand Hall (Salao Nobre).
12:30-14:00
Regional Lunch
14:00-14:45
Lecture: «Study & Research in Portugal»
Guest Speaker: Denise Castilho de Matos (Coordinator for the Internationalization at the Erasmus+ Education and Training National Agency).
Venue: Main building, Grand Hall (Salao Nobre).
15:00-15:30
From Técnico Lisboa to Belem
15:30-18:00
Unveiling History, Bites & Sights
This interactive group activity consists of cultural discovery and requires creativity, friendly competition and imagination. Only teamwork will help you find the answers! You’ll be an explorer in Lisbon, discovering Belem.
This challenge will surely foster camaraderie and collaboration among participants. This early start will build strong bonds and set the tone for the rest of the program.
18:30-19:30
Welcome Cocktail
Unwind after a fulfilled ice-breaking challenge with a welcome cocktail at the stunning MAAT (Museum of Art, Architecture and Technology) in Belém. As the sun sets, mingle with fellow attendees against the backdrop of the Tagus River. This iconic venue offers breathtaking views and a relaxed atmosphere, perfect for making new friends and enjoying the start of a memorable event. Where else would you have the opportunity to see a large-scale ring sculpture made of 1449 glasses and 110-wheel rims, on display by the water front?
18
Jun
09:30-11:00
Workshop «Mobility Strategies in Higher Education: Benefits, Challenges, and Best Practices»
Our expert-led session will dive into the different types of mobility programs available, funding sources, and strategies for maximizing resources. You'll also get opportunities to collaborate and network with other professionals. By the end of the workshop, you'll have the tools and knowledge to develop effective mobility strategies that foster internationalization, diversity, and inclusivity in higher education. Don't miss this chance to elevate your institution's mobility offerings.
Venue: Main building, Grand Hall (Salao Nobre).
11:00-11:30
Coffee Break
11:30-13:00
Workshop «Cooperation Tools for World-Leading Universities: Consortia Projects»
Consortium projects play a vital role in fostering collaboration, facilitating learning, and promoting knowledge exchange among academic and research communities within higher education institutions. In our workshop, we will explore a range of cooperation opportunities and their particular features, including initiatives such as Erasmus+ Cooperation Partnerships and Capacity Building Projects.
Venue: Main building, Grand Hall (Salao Nobre).
13:00-14:00
Regional Lunch
14:00 - 15:30
Workshop «Creating a Welcoming Journey for International Students»
This workshop explores the crucial role of inclusion and well-being in supporting international students throughout their academic journey. We'll explore the different stages, from pre-arrival to post-arrival, and the different factors that influence the experience of international students, sharing best practices and strategies.
Our goal is to help institutions promote inclusion, well-being, and a welcoming journey, which can lead to a more diverse, thriving and successful higher education community.
Venue: Main building, Grand Hall (Salao Nobre).
15:30-17:00
Job Shadowing | Alameda Campus Tour
Opportunity for colleagues to learn from each other, share best practices, and build stronger relationships and collaborations within the institution. Job shadowing experience can be customized, by request, to meet the specific needs and goals and can be focused on a specific area or aspect.
Alameda Campus Tour w/ 360-degree panoramic view.
19
Jun
09:30-11:00
Workshop «Recruiting International Students»
The workshop aims to help institutions develop effective techniques for disseminating, recruiting, and retaining international students, with a goal of achieving a more diverse and thriving student community.
We'll share best practices and techniques for developing effective marketing and communication strategies for international student recruitment, discuss the challenges involved and the importance of developing tailored strategies for different markets.
Venue: Main building, Grand Hall (Salao Nobre).
11:00-11:30
Coffee Break
11:30-13:00
Workshop «Communicate Globally»
The workshop consists in demonstrating and sharing techniques for planning and organizing dissemination Webinars for HEIs. Taking into account the current global context, the need to attract students to STEAM fields and possible budget constraints, there was a need to look for new alternatives to traditional dissemination methods.
All the fundamental steps for planning will be presented, as well as the open source tools available to reach the largest audience possible.
Venue: Main building, Grand Hall (Salao Nobre).
13:00-14:00
Regional Lunch
14:00-15:30
Workshop «International Ambassadors Programme»
This workshop will explore the role of our Ambassadors Programme in enhancing international visibility, recruiting international students, promoting cultural exchange, and improving the international experience for students and staff. Participants will learn about the mission, role, and responsibilities of Ambassadors, and think about creative strategies for recruiting and training international ambassadors. The goal is to help participants advance internationalization on their campuses.
Venue: Main building, Grand Hall (Salao Nobre).
15:30-17:00
Sight Seeing Tour (city walking)
20
Jun
11:30 - 13:00
Workshop «Cooperation tools for world leading universities - Joint Programmes and Double Degree»
This workshop aims to foster collective reflection on the distinctions between Joint Programmes and Double Degree Agreements. It positions these collaborations as strategic tools for advancing and internationalising higher education institutions. Participants will gain deeper knowledge of the strategies and procedures involved in designing both typologies.
It also focuses on enhancing the attractiveness of Double Degrees Programmes. Participants will learn strategies and tools to increase student interest in these programmes and leveraging programme advantages. Importance will be placed on highlighting unique features and benefits to prospective students, with the goal of boosting enrolment numbers.
Venue: Main building, Grand Hall (Salao Nobre).
13:00-14:00
Regional Lunch
14:00-17:00
Free Time
With a free afternoon to bask in Lisbon's sunshine, participants can choose their adventure: exploring the city's vibrant shops, soaking up the views from a historic castle, or escaping to the nearby beaches of Cascais.
19:30-22:30
Farewell Dinner
This is a Portuguese evening at its most authentic: Fado in Alfama. There will be "petiscos" - savory bites, meant to be shared and savored with friends. Between bites and laughter, a soulful Fado singer takes center stage, weaving tales of love, loss, and the unique Portuguese spirit, "saudade". This relaxed evening, fueled by Portuguese food, heartfelt music, and warm conversation, captures the essence of a truly Portuguese experience.
21
Jun
09:30-13:00
International Day Exhibition: Show case of International opportunities
. Opportunity for institutions to connect with students and faculty, to learn about international opportunities and engage with the global community.
. Best Photo Award
Venue: Main building, Central hall (by the main entrance).
13:00-13:30
Farewell Cocktail & Closing Remarks
Traditional portuguese university music performed by students.
Group Picture
Venue
To better navigate the Alameda campus, you can access the campus plan here.
Campus venues where the following events will be held:
- Workshops at the Main building, Grand Hall (Salao Nobre).
- Lunches at the Main building, north inner garden.
- Coffee Breaks at the Grand Hall (Salao Nobre).
Sponsors & Partners
Accommodation
Lisbon is a great value destination in general, but accommodation and flights should always be booked well in advance. Lisbon is the destination of major events which will increase the hotel rates. The accommodation proposed, which is around Técnico Lisboa, and the availability is on a first-come, first-serve basis. In addition, there are many Airbnb apartments available at very reasonable prices. Overall, accommodation in Lisbon is of very good quality.
Programme
17
Jun
Registration
Venue: Main building, Main Entrance Atrium.
Opening Ceremony
. Welcome remarks by Luis Moreira, Head of International Affairs.
. Técnico Institutional Presentation by Zita Martins, professor and Vice-President for International Affairs.
Venue: Main building, Grand Hall (Salao Nobre).
Regional Lunch
Lecture: «Study & Research in Portugal»
Guest Speaker: Denise Castilho de Matos (Coordinator for the Internationalization at the Erasmus+ Education and Training National Agency).
Venue: Main building, Grand Hall (Salao Nobre).
From Técnico Lisboa to Belem
Unveiling History, Bites & Sights
This interactive group activity consists of cultural discovery and requires creativity, friendly competition and imagination. Only teamwork will help you find the answers! You’ll be an explorer in Lisbon, discovering Belem.
This challenge will surely foster camaraderie and collaboration among participants. This early start will build strong bonds and set the tone for the rest of the program.
Welcome Cocktail
Unwind after a fulfilled ice-breaking challenge with a welcome cocktail at the stunning MAAT (Museum of Art, Architecture and Technology) in Belém. As the sun sets, mingle with fellow attendees against the backdrop of the Tagus River. This iconic venue offers breathtaking views and a relaxed atmosphere, perfect for making new friends and enjoying the start of a memorable event. Where else would you have the opportunity to see a large-scale ring sculpture made of 1449 glasses and 110-wheel rims, on display by the water front?
18
Jun
Workshop «Mobility Strategies in Higher Education: Benefits, Challenges, and Best Practices»
Our expert-led session will dive into the different types of mobility programs available, funding sources, and strategies for maximizing resources. You'll also get opportunities to collaborate and network with other professionals. By the end of the workshop, you'll have the tools and knowledge to develop effective mobility strategies that foster internationalization, diversity, and inclusivity in higher education. Don't miss this chance to elevate your institution's mobility offerings.
Venue: Main building, Grand Hall (Salao Nobre).
Coffee Break
Workshop «Cooperation Tools for World-Leading Universities: Consortia Projects»
Consortium projects play a vital role in fostering collaboration, facilitating learning, and promoting knowledge exchange among academic and research communities within higher education institutions. In our workshop, we will explore a range of cooperation opportunities and their particular features, including initiatives such as Erasmus+ Cooperation Partnerships and Capacity Building Projects.
Venue: Main building, Grand Hall (Salao Nobre).
Regional Lunch
Workshop «Creating a Welcoming Journey for International Students»
This workshop explores the crucial role of inclusion and well-being in supporting international students throughout their academic journey. We'll explore the different stages, from pre-arrival to post-arrival, and the different factors that influence the experience of international students, sharing best practices and strategies.
Our goal is to help institutions promote inclusion, well-being, and a welcoming journey, which can lead to a more diverse, thriving and successful higher education community.
Venue: Main building, Grand Hall (Salao Nobre).
Job Shadowing | Alameda Campus Tour
Opportunity for colleagues to learn from each other, share best practices, and build stronger relationships and collaborations within the institution. Job shadowing experience can be customized, by request, to meet the specific needs and goals and can be focused on a specific area or aspect.
Alameda Campus Tour w/ 360-degree panoramic view.
19
Jun
Workshop «Recruiting International Students»
The workshop aims to help institutions develop effective techniques for disseminating, recruiting, and retaining international students, with a goal of achieving a more diverse and thriving student community.
We'll share best practices and techniques for developing effective marketing and communication strategies for international student recruitment, discuss the challenges involved and the importance of developing tailored strategies for different markets.
Venue: Main building, Grand Hall (Salao Nobre).
Coffee Break
Workshop «Communicate Globally»
The workshop consists in demonstrating and sharing techniques for planning and organizing dissemination Webinars for HEIs. Taking into account the current global context, the need to attract students to STEAM fields and possible budget constraints, there was a need to look for new alternatives to traditional dissemination methods.
All the fundamental steps for planning will be presented, as well as the open source tools available to reach the largest audience possible.
Venue: Main building, Grand Hall (Salao Nobre).
Regional Lunch
Workshop «International Ambassadors Programme»
This workshop will explore the role of our Ambassadors Programme in enhancing international visibility, recruiting international students, promoting cultural exchange, and improving the international experience for students and staff. Participants will learn about the mission, role, and responsibilities of Ambassadors, and think about creative strategies for recruiting and training international ambassadors. The goal is to help participants advance internationalization on their campuses.
Venue: Main building, Grand Hall (Salao Nobre).
Sight Seeing Tour (city walking)
20
Jun
Workshop «Cooperation tools for world leading universities - Joint Programmes and Double Degree»
This workshop aims to foster collective reflection on the distinctions between Joint Programmes and Double Degree Agreements. It positions these collaborations as strategic tools for advancing and internationalising higher education institutions. Participants will gain deeper knowledge of the strategies and procedures involved in designing both typologies.
It also focuses on enhancing the attractiveness of Double Degrees Programmes. Participants will learn strategies and tools to increase student interest in these programmes and leveraging programme advantages. Importance will be placed on highlighting unique features and benefits to prospective students, with the goal of boosting enrolment numbers.
Venue: Main building, Grand Hall (Salao Nobre).
Regional Lunch
Free Time
With a free afternoon to bask in Lisbon's sunshine, participants can choose their adventure: exploring the city's vibrant shops, soaking up the views from a historic castle, or escaping to the nearby beaches of Cascais.
Farewell Dinner
This is a Portuguese evening at its most authentic: Fado in Alfama. There will be "petiscos" - savory bites, meant to be shared and savored with friends. Between bites and laughter, a soulful Fado singer takes center stage, weaving tales of love, loss, and the unique Portuguese spirit, "saudade". This relaxed evening, fueled by Portuguese food, heartfelt music, and warm conversation, captures the essence of a truly Portuguese experience.
21
Jun
International Day Exhibition: Show case of International opportunities
. Opportunity for institutions to connect with students and faculty, to learn about international opportunities and engage with the global community.
. Best Photo Award
Venue: Main building, Central hall (by the main entrance).
Farewell Cocktail & Closing Remarks
Traditional portuguese university music performed by students.
Group Picture